Appearing as a Delegation Before Council

What is a Delegation? 

A delegation is the term used for an individual or group who appear before Council (or an Advisory Group of Council) in order to:

  • make a presentation
  • enter a request for action
  • bring Council up to date on a project/idea/concept
  • provide further information on an issue currently before Council for a decision

Council does not hear delegations regarding planning applications that have been or will be considered at a public hearing. Please see Public Hearings for more information.

How to Appear as a Delegation

  • Complete the online delegation request form or download the form here
  • The Deputy Corporate Officer will contact you to approve your request or arrange an alternate meeting date

Requests and presentation materials must be submitted to the Corporate Services Department by 4:30 pm the Wednesday before the meeting. 

How to Speak to Council

  • Speak clearly
  • Keep your presentation brief and to the point (up to 15 minutes including Q&A)
  • Council may ask questions for clarification. Address your answers to the Chair

Important Information

  • Bring at least ten copies of any supporting material not submitted for inclusion in the agenda package (the District cannot provide reproduction services at the meeting)
  • The name of person(s) appearing as a delegation will form part of the public record and be published in the online agenda package


For more information, contact the Deputy Corporate Officer at or 250-836-2477.