Delegations

What is a Delegation? 

A delegation is a term used for an individual or group who appears before council (or an advisory group of council) in order to:

• Make a presentation;
• Enter a request for action;
• Bring Council up to date on a project/idea/concept; or
• Provide further information on an issue currently before Council for a decision.

Council does not hear delegations regarding planning applications that have been or will be considered at a public hearing. Please see the Public Hearings webpage for more information.

How to Appear as a Delegation

• Complete the Delegation Request Form.
• Delegation requests must be submitted to the corporate officer no later than Noon on the Thursday prior to the meeting. 
• The corporate officer or designate will contact you to approve your request or arrange an alternate meeting date.

Presentation materials must be submitted by 4:30 p.m. on the Wednesday before the meeting. 

How to Speak to Council

• Speak clearly.
• Keep your presentation brief and to the point (up to 15 minutes including questions and answers).
• Council may ask questions for clarification. Address your answers to the Chair. 

Important Information

• Bring at least 10 copies of any supporting material not submitted for inclusion in the agenda package (the District cannot provide reproduction services at the meeting).
• The name of the person(s) appearing as a delegation will form part of the public record and be published in the online agenda package.